Integrating the IR into strategic goals at the University of Toledo: case study
| Date | 13 November 2017 |
| Published date | 13 November 2017 |
| DOI | https://doi.org/10.1108/DLP-03-2017-0008 |
| Pages | 339-360 |
| Author | Arjun Sabharwal,Gerald R. Natal |
| Subject Matter | Library & information science,Librarianship/library management,Library technology,Records management & preservation,Information repositories |
Integrating the IR into strategic
goals at the University of
Toledo: case study
Arjun Sabharwal and Gerald R. Natal
Digital Initiatives Libraries, The University of Toledo, Toledo, Ohio, USA
Abstract
Purpose –The purpose of this case study is to demonstrate a current model, as well as explore future
models, forintegrating institutional repositories(IRs) in higher education goals at the University of Toledo.
Design/methodology/approach –This is a case study that uses literature review as an exploratory
framework for new approaches while reflecting on existing literature to present the current practical
frameworkfor using IRs.
Findings –The digital environment has pushedacademic institutions toward new strategies for curating
their record on scholarship andpreserving their heritage collections, using their IRs. Innovative approaches
are also vital to curating the IR content digitallyto facilitate access to those contents in ways that was not
possible a few decades ago. Surveysand existing literature point to increasing uses of IRs despite abstinence
from consideringopen access for scholarly activity among facultyconcerned about copyright, plagiarism and
sustainability. Staffing and funding IR initiatives are important factors in sustaining the curation of
scholarshipin the digital environment.
Practical implications –IRs with open access publishing, expert gallery and digital library features
place academiclibraries in a central role as partners in digitalscholarship.
Originality/value –This case study presents an original approach to incorporating the IR into the
curation of digital content while also considering potential uses of knowledge management approaches for
data and knowledgesharing in an academic environment.
Keywords Attitudes, Academic libraries, Marketing, Institutional repository, Digital curation,
Faculty buy-in
Paper type Case study
Glossary of terms
Algorithm = A sequence of steps involved in a computer search
Analytics = Analys is of data to s tudy pattern s or effect s or to evaluate p erform ance or
decisions
ArcGIS = A geographic informationsystemfor workingwithmaps andgeographicinformation
bepress = An academic software firm founded by the Berkeley Electronic Press
CLIR = Council on Library and Information Resources
CONTENTdm = Management platform for housing and preserving digital media content
Digital Commons = Institutional repository and publishing platform from bepress
Digital curation = Selection, preservation, maintenance, collection and archiving of digital assets
DIT = Diffusion of Innovation Theory
DRC = Digital Resource Commons of the OhioLINK consortium
DSpace = Open source repository software
Dublin Core = A scheme for digital cataloging that allows for improved document indexing for
search engine programs
Integrating the
IR into
strategic goals
339
Received 1 March 2017
Revised 21 March 2017
Accepted 26 March 2017
DigitalLibrary Perspectives
Vol.33 No. 4, 2017
pp. 339-360
© Emerald Publishing Limited
2059-5816
DOI 10.1108/DLP-03-2017-0008
The current issue and full text archive of this journal is available on Emerald Insight at:
www.emeraldinsight.com/2059-5816.htm
EBSCO = Elton B. Stephens Co.; an information services company
EDS = EBSCO Discovery Service; a product designed to direct library users to various
materials in its collections by pointing to resources resulting from a single
search (also known as “discovery layer”)
ETD = Electronic theses and dissertations
FED = Faculty Expertise Database
Fedora = Open-source operating system based on Linux
FPD = Faculty Publications Database
GIS = Geographic information system for storing, managing and presenting spatial or
geographic data
Gold OA = Gold Open Access; free access to articles for which a special fee has been paid
by the author or funding authority
Google Earth = A virtual globe, map and geographical information program
Green OA = Green Open Access; self-archiving of articles in an institutional or a subject
repository
HLC = Higher Learning Commission
IPS = Internet Service Provider
Joomla = Open-source content management system for publishing web content
KLM = A file format used to display geographic data
KM = Knowledge management
Legacy collections = Information stored on earlier generations of computer systems and migrated to
modern database technologies
LibGuide =SpringShare content management and publishing system
Linux = Open-source Unix-like computer operating system software
MARC record = MAchine-Readable Cataloging record
Metadata = Data that summarizes basic information about datafor easier discoverability and
workability
OhioLINK = Ohio Library and Information Network
Omeka = Open-source web-publishing platform for library, museum, archives, and schol-
arly collections and exhibitions
Platform = Hardware or software used to host an application or service, or technology upon
which other technologies are built
Project Client = Applicationcode requiredto interact withan applicationprogram interface (API)
PubWest =T rade associati on of book publis hers, printers , editors, proof readers, graph ic
designers, binderies and related editorial and service companies
Schema =A template for cataloging and inventory systems
UNIX = Multiuser computer operating system
USTPO =United States Patent and Trademark Office
UTOPIA = University of Toledo OPen Institutional Archive; digital repository based on
CONTENTdm
Vita = A biography or résumé
Introduction
The integration of institutional repositories (IRs) into higher education goals for research
and instruction has gained significant momentum and support on a global scale for nearly
two decades. IRs have become tools for curating digitized archival and manuscript
collections, oral histories, institutional data, patents and scholarly publications. Giventhese
developments, the academic libraries have begun to play a significantly greater role in
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