The Public Record Office (Fees) Regulations 2004

JurisdictionUK Non-devolved
CitationSI 2004/750

2004 No. 750

PUBLIC RECORDS

The Public Record Office (Fees) Regulations 2004

Made 3rd March 2004

Coming into force 1st April 2004

The Lord Chancellor, in exercise of the powers conferred upon him by section 2(5) of the Public Records Act 19581, and with the concurrence of the Treasury, makes the following Regulations:

S-1 These Regulations may be cited as the Public Record Office...

1. These Regulations may be cited as the Public Record Office (Fees) Regulations 2004 and shall come into force on 1st April 2004.

S-2 Subject to paragraph (3), the fees to be charged for the...

2.—(1) Subject to paragraph (3), the fees to be charged for the authentication of copies of, or extracts from, records under the charge of the Keeper of Public Records, and for other services afforded by officers of the Public Record Office, shall be those set out in column A of the Schedule, in place of those set out in column B of the Schedule.

(2) In the Schedule, where a charge is made by reference to a period of time, the full charge shall be payable in respect of part of that period.

(3) The Keeper of Public Records may remit a fee where the service performed or to be performed by him has been, or is likely to be, exceptionally simple.

S-3 The Public Records Office (Fees) Regulations 2003 are revoked.

The Public Records Office (Fees) Regulations 2003 are revoked.

3. The Public Records Office (Fees) Regulations 20032are revoked.

Filkin

Parliamentary Secretary

Lord Chancellor’s Department

Dated 26th February 2004

John Heppell

Jim Murphy

Two of the Lords Commissioners of Her Majesty’s Treasury

Dated 3rd March 2004

SCHEDULE

Regulation 2

SCHEDULE

Item

Column A

Column B

New Fee

Old Fee

£

£

Officer’s Time

1

For an officer of the Public Record Office to provide a service away from the office e.g. attending court and delivering documents, in addition to the actual travelling expenses properly incurred, for each day or part of a day

420.00

400.00

Research

2

For any piece of research, for each 15 minutes for each enquiry (including Value Added Tax)

15.00

14.69

Reader Tickets

3

For the replacement of a lost ticket

2.50

2.50

Microfilming of records

4.1

For 35mm microfilm of records, where there is no existing copy:

Per hour

58.00

58.00

Minimum charge

175.00

175.00

4.2

For 35mm silver duplicate microfilm from existing film:

Per metre (silver)

1.60

1.60

Per metre (Diazo)

0.90

0.90

Minimum charge

45.00

45.00

Microfiche copies of records

5.1

For Diazo microfiche of records, where there is no existing negative microfiche:

Per hour

58.00

58.00

Minimum charge

58.00

58.00

5.2

For duplicate Diazo microfiche supplied from existing masters:

Per fiche

2.60

2.60

Paper copies of records at research quality

6.1

For direct monochrome copies of original documents:

(i)

A4 sheet

Per print

0.35

0.35

(ii)

A3 sheet

Per print

0.40

0.40

(iii)

A2 sheet

Per print

0.70

0.70

6.2

For monochrome prints from digital scans of documents:

(i)

Self-service prints

Per print

0.30

0.30

(ii)

A4 sheet

Per print

2.00

2.00

(iii)

A3 sheet

Per print

2.60

2.60

(iv)

A2 sheet

Per print

5.20

12.10

(v)

A1 sheet

Per print

14.00

14.00

(vi)

AO sheet

Per print

18.70

18.70

(vii)

A4 sheet

Per print on glossy paper

9.70

9.70

(viii)

A3 sheet

Per print on glossy paper

10.60

10.60

(ix)

A2 sheet

Per print on glossy paper

11.30

11.30

6.3

For monochrome prints from existing microfilm:

Per print

0.35

0.35

6.4

For prints from existing microfilm (self-service):

Per print

0.25

0.25

6.5

For colour prints from digital scans of documents:

(i)

A4 sheet

Per print

4.20

4.20

(ii)

A3 sheet

Per print

8.40

8.40

(iii)

A2 sheet

Per print

19.80

19.80

(iv)

A1 sheet

Per print

39.60

39.60

(v)

AO sheet

Per print

79.20

79.20

(vi)

A4 sheet

Per print on glossy paper

17.75

17.75

(vii)

A3 sheet

Per print on glossy paper

29.98

29.98

(viii)

A2 sheet

Per print on glossy paper

35.53

35.53

Digital copies of records at research quality

7

For copies transferred via internet email or via CD-ROM:

(i)

Monochrome A4

Per image

7.60

7.40

(ii)

Monochrome A3

Per image

7.60

7.40

(iii)

Monochrome A2

Per image

9.70

9.70

(iv)

Monochrome A1

Per image

10.40

10.40

(v)

Monochrome AO

Per image

13.40

13.20

(vi)

Colour A4

Per image

10.00

9.90

(vii)

Colour A3

Per image

10.00

9.90

(viii)

Colour A2

Per image

12.10

12.10

(ix)

Colour A1

Per image

14.10

14.00

(x)

Colour AO

Per image

18.60

18.70

Plus for the following media:

(xi)

Per CD-ROM

10.00

10.00

(xii)

Per DVD

29.50

Plus for scanning at high resolution:

(xiii)

A4

1.40

1.30

(xiv)

A3

2.10

2.00

(xv)

A2

2.80

2.60

(xvi)

A1

3.10

3.30

Photographs of records

8.1

For monochrome prints:

20.3cm x 25.4cm

9.70

9.70

30.5cm x 40.6cm

10.60

10.60

40.6cm x 50.8cm

11.30

11.30

50.8cm x 60.9cm

16.70

16.70

8.2

Where no negative exists, for a black and white ultra violet photography service:

Per negative

25.00

25.00

8.3

For colour prints from a colour negative:

20.3cm x 25.4cm

17.75

17.75

30.5cm x 25.4cm

22.70

22.36

30.5cm x 40.6cm

27.15

26.98

40.6cm x 50.8cm

35.53

35.53

50.8cm x 60.9cm

46.73

46.60

8.4

For colour prints from a colour transparency:

20.3cm x 25.4cm

21.00

21.00

30.5cm x 25.4cm

26.00

26.00

30.5cm x 40.6cm

35.00

35.00

40.6cm x 50.8cm

44.00

44.00

50.8cm x 60.9cm

54.00

54.00

8.5

Where no colour negative exists, for a photographic service:

Per negative

21.80

21.60

8.6

For 35mm colour slides:

Per slide

12.40

12.40

8.7

Handling, packaging, postage and insurance for all postal orders at 10% of the cost of photographic work.

Miscellaneous reprographic charges

9.1

Reprographic work requiring special attention or any reprographic service not mentioned in this schedule and which the Public Record Office is able to undertake:

Per hour of staff time

27.00

20.00

9.2

Postage and insurance to be charged at cost.

9.3

For an estimate of the cost of copying work to be carried out requested by post, refundable on the placement of an order to at least the value of this charge:

Per hour of staff time

27.00

20.00

Authentication of copies of records

10

For the authentication of a copy of a record or of an extract from a record, in addition to the charge for the copy, for each sheet

21.00

21.00

Preparation of records for exhibition

11.1

For the preparation of records for display at exhibitions outside the Public Record Office:

(i)

For documents up to 851mm x 603mm

32.00

33.70

(ii)

For documents between 851mm x 603mm and 1142mm x 837mm

51.00

53.00

(iii)

For documents between 1142mm x 837mm and 1676mm x 1142mm

4.00

75.00

(iv)

For documents larger than 1676mm x 1142mm, for each additional 300mm or part of 300mm on either dimension

1.60

1.60

(v)

In addition to the fees (i) to (iv) above, where the notice given of the requirement is three months or less

55.00

55.00

11.2

For the making of perspex or other special mounts, in addition to the actual costs of materials properly incurred, for each hour of staff time

32.00

26.00

11.3

For the repair of documents to a standard appropriate for exhibition or reproduction, in addition to the costs of preparing them for display, for each hour of staff time

32.00

26.00

Seals

12.1

For the making of casts of seals from an existing rubber mould, for each side of the seal:

(i)

Seals up to 50mm in diameter:

Resin

31.00

31.00

Wax

43.00

43.00

(ii)

Seals between 50mm and 100mm in diameter:

Resin

31.00

31.00

Wax

45.00

45.00

(iii)

Seals over 100mm in diameter:

Resin

32.00

32.00

Wax

48.00

48.00

12.2

For the making of casts of seals where no existing rubber mould exists, for each side of the seal:

(i)

Seals up to 50mm in diameter:

Resin

82.00

82.00

Wax

94.00

94.00

(ii)

Seals between 50mm and 100mm in diameter:

Resin

87.00

87.00

Wax

100.00

100.00

(iii)

Seals over 100mm in diameter:

Resin

90.00

90.00

Wax

106.00

106.00

Datasets

(Datasets are any form of structured, computer-readable data. Examples of datasets are survey files, databases and geographical information systems. For the purposes of these fees, the term “datasets” includes dataset documentation.)

13.1

Electronic copies of datasets and dataset documentation per order:

(i)

Per dataset or part thereof

50.00

50.00

(ii)

Per additional different dataset or part thereof

30.00

30.00

Plus for the following media:

(iii)

Per writeable CD

25.00

25.00

(iv)

Per DAT tape

25.00

25.00

(v)

Per Exabyte tape

50.00

50.00

(vi)

Per DLT cassette

40.00

40.00

(vii)

Per DVD

75.00

75.00

(viii)

Per 3.5 inch disk

5.00

5.00

Plus, if applicable, additional fee for subsetting data:

(ix)

Per megabyte of input data processed

0.50

0.50

13.2

Copies of datasets and dataset documentation delivered via network transfer:

For types of transfer:

(i)

Delayed transfers via FTP (File Transfer Protocol):

Per dataset

50.00

50.00

Plus per 10 megabytes or part thereof

0.06

0.06

(ii)

Transfers via internet email using MIME (Multipurpose Internet Messaging Extensions):

Per dataset

100.00

100.00

Plus per megabyte or part thereof

15.00

15.00

(iii)

Realtime transfers via HTTP (HyperText Transfer Protocol):

Per dataset

150.00

150.00

Plus per 10 megabytes or part thereof

0.10

0.10

Plus, if applicable, additional fee for subsetting data:

(iv)

Per megabyte of input data processed

0.50

0.50

13.3

Copies of dataset documentation on paper or printouts of datasets or parts thereof:

(i)

A4 Monochrome

Per page

0.40

0.40

(ii)

A3 Monochrome

Per page

0.48

0.48

(iii)

A4 Colour

Per page

3.50

3.50

13.4

Authentication of copies of records or extracts of records, in addition to the charge for the copy:

(i)

Electronic copies

Per...

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