Are ISO 15489‐1:2001 and ISAD(G) compatible? Part 2
| Pages | 62-69 |
| Published date | 01 August 2003 |
| DOI | https://doi.org/10.1108/09565690310485289 |
| Date | 01 August 2003 |
| Author | Elizabeth Shepherd,Victoria West |
| Subject Matter | Information & knowledge management |
Are ISO 15489-1:2001
and ISAD(G)
compatible? Part 2
Elizabeth Shepherd and
Victoria West
Introduction
Part 1 of this article presented a provisional
metadata set for the implementation of ISO
15489-1:2001 (International Standards
Organization, 2001). In Part 2 the authors
map the 23 elements to the 26 required by the
General International Standard Archival
Description (ISAD(G)) (International
Council on Archives, 2000) and comment on
the extent to which the records management
metadata can be reused for archival
description.
Two metadata element maps were
prepared. The first, given in the Appendix,
Table AI, shows the ISO 15489-1 metadata
set and maps ISAD(G) on to it. The second
map is arranged by ISAD(G) element
reference and maps the ISO 15489-1
elements across (see Appendix, Table AII).
The mappings reveal varying degrees of
correlation between the requirements of the
two standards. These are discussed in the
three categories set out below:
(1) Direct mapping: where the ISAD(G)
element has a corresponding element(s)
in ISO 15489-1, the information from
which can be transferred from the records
management system to the archival
description of the record. In some cases
the data need modification before reuse.
(2) Incomplete mapping: where the ISAD(G)
element requires information from an
ISO 15489-1 element(s), but is only
partially fulfilled by it or requires similar
but not the same information.
(3) No mapping: where there are no
corresponding elements for:
.ISAD(G) to ISO 15489-1; and
.ISO 15489-1 to ISAD(G).
The commentary on the mapping is arranged as
follows: the elements are grouped into the three
categories and within each category the
elements are taken in ISAD(G) order (as in
Appendix, Table AII). The mappings are
The authors
Elizabeth Shepherd is Lecturer in Archives and Records
Management at the School of Library, Archive and
Information Studies, University College London,
London, UK.
Victoria West is an Archivist at London Metropolitan
Archives, London, UK.
Keywords
Records management, Archives, International standards
Abstract
Part 1 of this article presented a provisional set of
metadata elements for the implementation of ISO 15489-1
Information and Documentation ± Records Management.
In Part 2 the elements are mapped to the General
International Standard Archival Description (ISAD(G)) to
establish the extent to which the two standards are
compatible and the degree to which ISO 15489-1
metadata can be transferred directlyfrom a current records
management system to an archival descriptionsystem. The
mapping reveals a large degree of correlation between the
metadata that should be captured as part of a records
management system to satisfy ISO 15489-1, and the
information required to compile an ISAD(G)-compliant
archival description. Most of the compatible information
comes from the description area of ISO 15489-1 metadata
elements rather than the management area. Out of the six
mandatory elements for ISAD(G) interoperability, five, i.e.
reference code, title, dates, extent, and creator, are
present in the ISO 15489-1 metadata element set, albeit
often in an abbreviated form.
Electronic access
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The current issue and full text archive of this journal is
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The authors would like to thank the following
people for their advice: Susan Healy, Public
Record Office, Philip Jones, Staffordshire County
Council, Adrian Cunningham, National Archives
of Australia and Kate Cumming, State Records
New South Wales. However, all views expressed
and any mistakes are those of the authors. The
authors also gratefully acknowledge the support of
the British Academy Small Grants Fund to fund
the research.
62
Records Management Journal
Volume 13 .Number 2 .2003 .pp. 62-69
#MCB UP Limited .ISSN 0956-5698
DOI 10.1108/09565690310485289
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