Summer of migration: consolidating institutional repositories into a redesigned singular platform
| DOI | https://doi.org/10.1108/DLP-03-2022-0028 |
| Published date | 21 December 2022 |
| Date | 21 December 2022 |
| Pages | 220-228 |
| Subject Matter | Library & information science,Librarianship/library management,Library technology,Records management & preservation,Information repositories |
| Author | Allison Symulevich,Jason Boczar |
Summer of migration:
consolidating institutional
repositories into a redesigned
singular platform
Allison Symulevich and Jason Boczar
USF Libraries, University of South Florida, Tampa, Florida, USA
Abstract
Purpose –The purpose of thispaper is to describe a state mandated merger of two institutional repositories
from two separate campuses of a universityinto one new institutional repository. Due to a State Legislature
mandate, the University of South Floridawas required to merge institutional repositories from two campus
into one new institutionalrepository.
Design/methodology/approach –USF Libraries formed a committee, planned for the migration and
executedof the migration.
Findings –The authors discovered many unforeseen issues during the process of the migration such as
difficultieswith site redirects and hidden collections.
Originality/value –This project was a large-scale migration of institutional repositories,
under a tight deadline due to a legislative mandate, that has not been discussed in detail in the
literature.
Keywords Consolidation, Institutional repository, Digital archive, Migration, Digital initiatives, IR
Paper type Case study
Introduction
On July 1, 2020, the University of South Florida(USF) consolidated three campuses under a
single accreditation, as required by the FloridaState Legislature. Prior to this, USF Tampa,
USF St. Petersburg and USF Sarasota-Manatee were separately accredited institutions.
USF interpreted the accrediting agency requirements to mean that representations of the
newly consolidated academic units must encompass references to and access to services,
resources and personnel from all three campuses. As such, this applied to the university
libraries, including the USF Tampa’s and USF St. Petersburg’s institutional repositories,
both hosted on the bepress Digital Commons platforms. In advance of accreditation review
as a single institution, a librarians and staff task force was charged with planning and
implementing thismigration process.
This article will describe the process the university libraries used to migrate two
institutional repositories (IRs) into one institutional repository in less than a year. The
authors hope to assist other institutions considering combining IRs either by choice or by
mandate. The authors were part of the team that handled the migration and were the
managers of the separateIRs.
The authors would like to thank the members of the IRDP at USF Libraries for all of their hard work
during the migration process.
DLP
39,2
220
Received18 March 2022
Revised10 June 2022
7 July2022
Accepted8 September 2022
DigitalLibrary Perspectives
Vol.39 No. 2, 2023
pp. 220-228
© Emerald Publishing Limited
2059-5816
DOI 10.1108/DLP-03-2022-0028
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