The Census (England) Regulations 2010
| Jurisdiction | UK Non-devolved |
| Citation | SI 2010/532 |
2010 No. 532
Census, England
The Census (England) Regulations 2010
Made 27th February 2010
Laid before Parliament 4th March 2010
Coming into force 31th March 2010
The Minister for the Cabinet Office, having consulted the Statistics Board in accordance with section 3(1A) of the Census Act 19201, makes the following Regulations in exercise of powers conferred by section 3(1) of that Act:
Title, application and commencement
1. These Regulations—
(a) may be cited as the Census (England) Regulations 2010;
(b) apply in England only; and
(c) come into force on the 31st March 2010.
Revocations
2. The Census Regulations 20002and the Census (Amendment) Regulations 20003are revoked.
Interpretation
3.—(1) In these Regulations—
“the 1920 Act” means the Census Act 1920;
“the 2007 Act” means the Statistics and Registration Service Act 20074;
“the address register” means the register, prepared by the Authority, which contains the address of each household and communal establishment in England of which it is aware;
“appointee” means any person appointed under regulation 4 or appointed before the coming into force of these Regulations for the purposes of taking the census;
“the Authority” means the Statistics Board established by section 1 of the 2007 Act;
“the census” means the census directed to be taken by the Census Order;
“census co-ordinator” means a person appointed under regulation 4(1)(b);
“census officer” means an officer appointed under regulation 4(1)(c);
“the Census Order” means the Census (England and Wales) Order 20095;
“communal establishment” means any establishment specified in Groups B to F of column 1 of Schedule 1 to the Census Order;
“communal establishment pack” means a pack containing the items specified in regulation 6(6);
“co-ordinator area” means an area created under regulation 4(1)(b);
“elector” means a person who elects to make an individual return in accordance with regulation 5(4);
“enumeration district” means a district created under regulation 4(1)(c);
“household pack” means a pack containing the items specified in regulation 6(5);
“individual return envelope” means an envelope in which a completed questionnaire I1 may be sealed;
“personal information” has the meaning given to that term by section 39(2) of the 2007 Act;
“prescribed person” means a person required by the Census Order to make a return or any person making a return on behalf of such a person in accordance with the Census Order;
“questionnaire identification marks” means a barcode which is unique to each particular questionnaire and a corresponding reference number which the barcode represents;
“the questionnaire tracking system” means such an electronic system as the Authority may provide under regulation 5(7);
“regular individual pack” means a pack containing the items specified in regulation 6(3);
“reply-paid envelope” means an envelope which is pre-addressed and which does not require payment by the sender; and
“reply-paid individual pack” means a pack containing the items specified in regulation 6(4).
(2) Terms defined in the Census Order have the same meaning in these Regulations.
(3) In these Regulations any reference to a notice, questionnaire or other information being received by the Authority refers to it being received in person by a census officer, through the post or electronically by the Authority or any appointee.
(4) In these Regulations a reference to a questionnaire where it is followed immediately by an identifying letter is a reference to the questionnaire which is identified by that letter and which is referred to in the table in Schedule 1 and set out in any of Schedules 2 to 4 or a questionnaire to the like effect.
Administrative divisions and appointments
4.—(1) For the purposes of the census, the Authority must—
(a)
(a) divide England into census areas and appoint an area manager for each;
(b)
(b) divide each census area into co-ordinator areas and appoint a census co-ordinator for each; and
(c)
(c) divide each co-ordinator area into enumeration districts and appoint as many census officers as it considers necessary for the purpose of carrying out the census in those districts, in accordance with the 1920 Act and these Regulations.
(2) The Authority may also appoint as many other persons as it considers necessary for the taking of the census.
(3) The persons appointed under this regulation must perform the duties assigned to them under the 1920 Act and these Regulations and must comply with any instructions issued in accordance with these Regulations.
Questionnaires
5.—(1) The duty of a prescribed person to make a return, set out in the Census Order, will only be discharged when a completed questionnaire has been received by the Authority.
(2) The questionnaire to be returned by a prescribed person mentioned in column (1) of the table in Schedule 1 must be the questionnaire that has the title specified in the corresponding entry in column (2) of that table and is set out under that title in Schedules 2 to 4.
(3) Each prescribed person must comply with the instructions contained in the questionnaire to be returned by them and provide such information as is requested in the questionnaire and which they are required to provide by the Census Order.
(4) A person who satisfies the conditions prescribed in article 5(5) of the Census Order and who elects, by giving notice which is received by the Authority, to complete an individual return may make that return on questionnaire I1.
(5) Each elector who returns questionnaire I1 must comply with the instructions contained in questionnaire I1 and provide all such information as is requested in that questionnaire.
(6) Every questionnaire must have the questionnaire identification marks printed on it and in the case of each questionnaire H1 and I1 must also have an internet access code printed on it which is unique to each particular questionnaire and will be used if the prescribed person returns the information requested in the questionnaire electronically.
(7) The Authority may provide an electronic system for keeping records of—
(a)
(a) the questionnaire identification marks for each questionnaire;
(b)
(b) the internet access code for each questionnaire H1 and I1;
(c)
(c) the household or communal establishment to which each questionnaire has been sent or delivered in accordance with these Regulations;
(d)
(d) the circumstances of the delivery of each regular individual, reply-paid individual, household and communal establishment pack delivered by a census officer;
(e)
(e) the date on which each questionnaire received by the Authority was received and the means by which it was received;
(f)
(f) the date on which any record is made in accordance with regulation 10(6) or 13(7) and the prescribed person with respect to whom it was made; and
(g)
(g) any other information which the Authority considers may assist with the conduct of the census.
Preparation of packs
6.—(1) The Authority must prepare such regular individual, reply-paid individual, household and communal establishment packs in accordance with this regulation as it considers necessary for the purpose of the census.
(2) The contents of each pack prepared in accordance with this regulation must be contained in a sealed envelope (a “delivery envelope”), through which any address printed on the questionnaire can be seen.
(3) The delivery envelope for a regular individual pack must contain—
(a)
(a) a copy of questionnaire I1;
(b)
(b) such additional information as the Authority considers may assist with the completion and return of questionnaire I1; and
(c)
(c) an individual return envelope.
(4) The delivery envelope for a reply-paid individual pack must contain—
(a)
(a) a copy of questionnaire I1;
(b)
(b) such additional information as the Authority considers may assist with the completion and return of questionnaire I1; and
(c)
(c) a reply-paid envelope.
(5) The delivery envelope for a household pack must contain—
(a)
(a) a copy of questionnaire H1;
(b)
(b) such additional information as the Authority considers may assist with the completion and return of questionnaire H1; and
(c)
(c) a reply-paid envelope.
(6) The delivery envelope for a communal establishment pack must contain—
(a)
(a) a copy of questionnaire CE1; and
(b)
(b) such additional information as the Authority considers may assist with the completion and return of questionnaire CE1.
Sending packs to households and electors by post
7.—(1) Subject to paragraph (2), the Authority must send a household pack to each household in the address register by post in advance of census day.
(2) The Authority may choose not to send a household pack by post, but instead to prepare for the relevant census co-ordinator to arrange delivery of that pack in accordance with regulation 8.
(3) The Authority may send a reply-paid individual pack to any elector at an address in the address register by post.
(4) In respect of each pack sent in accordance with paragraph (1) or (3), the Authority must ensure that a record is made in the questionnaire tracking system to show that the particular household or reply-paid individual pack has been sent and the address to which it has been sent.
Delivery of packs to households and electors by hand
8.—(1) The Authority must issue every census co-ordinator with—
(a)
(a) such household packs and reply-paid individual packs as it considers necessary for the purpose of the census;
(b)
(b) a list that contains the addresses of each household in the address register situated within that co-ordinator’s area to which a household pack must be delivered under this regulation;
(c)
(c) an enumeration record book for each enumeration district within that co-ordinator’s...
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