The Census (Scotland) Regulations 2010
| Jurisdiction | Scotland |
| Citation | SSI 2010/211 |
| Year | 2010 |
2010 No. 211
Census
The Census (Scotland) Regulations 2010
Made 24th May 2010
Laid before the Scottish Parliament 25th May 2010
Coming into force 16th June 2010
The Scottish Ministers make the following Regulations in exercise of the powers conferred upon them by section 3(1) of the Census Act 19201and all other powers enabling them to do so.
Citation, commencement and extent
1.—(1) These Regulations may be cited as the Census (Scotland) Regulations 2010 and come into force on 16th June 2010.
(2) These Regulations extend to Scotland only.
Interpretation
2.—(1) In these Regulations—
“the Act” means the Census Act 1920;
“the census” means the census directed to be taken by the Census Order;
“census day” means 27th March 2011;
“census district” means a census district referred to in regulation 3;
“census district manager” means an officer appointed under regulation 4(1)(b);
“census enumerator” means an officer appointed under regulation 4(1)(d);
“the Census Order” means the Census (Scotland) Order 20102
“census team leader” means an officer appointed under regulation 4(1)(c);
“census region” means a region designated under regulation 3(2);
“census regional manager” means an officer appointed under regulation 4(1)(a);
“communal establishment” means any establishment specified in Groups II to VI of column (1) of Schedule 1 to the Census Order;
“Communal Establishment Enumeration Record Book” means the document in which census team leaders or other officers record information about the delivery and collection of Communal Establishment Forms and Communal Establishment Individual Forms;
“dwelling” has the meaning given in article 2(1) of the Census Order;
“enumeration district” means an enumeration district referred to in regulation 3;
“Enumeration Record Book” means the document in which census enumerators or other officers record information about the delivery and receipt of Household Forms and Individual Forms;
“household” has the meaning given in article 2(1) of the Census Order;
“householder” has the meaning given in article 2(1) of the Census Order;
“officer” means a person appointed under regulation 4;
“prescribed person” means a person required by the Census Order to make a return;
“Registrar General” means the Registrar General of Births, Deaths and Marriages for Scotland;
“reply-paid envelope” means a pre-addressed envelope in which Household Forms may be posted which does not require payment by the sender;
“reply-paid individual envelope” means a pre-addressed envelope in which Individual Forms may be posted which does not require payment by the sender;
“return envelope” means an envelope in which a completed Communal Establishment Individual Form may be placed and sealed; and
“visitor” has the meaning given in article 2(1) of the Census Order;.
(2) In these Regulations, a reference to a named form is a reference to the form of return which is identified by that name and set out in Schedule 2.
Census districts, enumeration districts and census regions
3.—(1) For the purpose of the census, the Registrar General must divide Scotland into census districts and must divide each census district into enumeration districts.
(2) The Registrar General may designate any number of adjoining census districts as a census region.
Appointment of officers
4.—(1) For the purpose of the census—
(a)
(a) the Registrar General may appoint a census regional manager for each census region;
(b)
(b) the Registrar General or the census regional manager may appoint a census district manager for each census district;
(c)
(c) the Registrar General, the census regional manager or the census district manager may appoint as many census team leaders for a census district as the Registrar General may specify as being necessary; and
(d)
(d) the Registrar General, the census regional manager or the census district manager may appoint—
(i) a census enumerator for each enumeration district; and
(ii) such other persons as may be necessary for taking the census.
(2) The persons appointed under paragraph (1) must perform the duties assigned to them under the Act and by these Regulations.
(3) A census enumerator may work in more than one enumeration district with the agreement of—
(a)
(a) the census district manager of the district for which the enumerator is appointed; or
(b)
(b) where the other enumeration district is in a different census region, the census regional manager of the region of the enumeration district for which the enumerator is appointed.
Forms of return
5.—(1) Subject to paragraph (2), the form of return to be made by a prescribed person mentioned in column (1) of Schedule 1, or by any person making a return on behalf of a prescribed person under article 5(7) or (8) of the Census Order, is the form which—
(a)
(a) has the title specified in the corresponding entry in column (2) of Schedule 1; and
(b)
(b) is set out under that title in Schedule 2.
(2) Notwithstanding paragraph (1) a prescribed person mentioned in entry (a) of column (1) of Schedule 1 may make a return electronically using the electronic system provided by the Registrar General for that purpose.
(3) The form of return provided by the Registrar General in the electronic system referred to in paragraph (2) must be the Household Form or as near as may be to that form.
(4) Any person making a return under paragraph (1) or (2) must comply with the instructions contained in the form of return.
(5) The requirement to make a return is discharged when a complete form of return is received by the Registrar General.
Supply of forms and other documents
6.—(1) The Registrar General must issue to every census district manager a sufficient number of forms of return, envelopes, record books and such other forms or documents as may be necessary for the purpose of the census.
(2) Every census district manager must issue to every census team leader and every census enumerator a sufficient number of forms of return, envelopes, record books and such other forms or documents as may be necessary for the purpose of the census.
Delivery of Household Forms
7.—(1) Subject to paragraph (2), the census enumerator must deliver, prior to census day, the Household Form and a reply-paid envelope—
(a)
(a) to the householder (or the person or persons for the time being acting as householder) of each household occupying a dwelling;
(b)
(b) where the householder is not present in a dwelling, to any person the enumerator reasonably believes to act on behalf of the householder; or
(c)
(c) where the dwelling is occupied only by visitors, to a visitor.
(2) A form and envelope are delivered for the purpose of paragraph (1)—
(a)
(a) if the census enumerator hands them to the person specified in paragraph (1); or
(b)
(b) where they cannot be handed to that person, if the census enumerator leaves them at the dwelling.
(3) The census enumerator must make a record in the Enumeration Record Book of the delivery of each form of return delivered in accordance with paragraphs (1) and (2).
(4) The Registrar General may make arrangements for the delivery of the forms of return and reply-paid envelopes referred to in paragraph (1) to be made by post.
Issue of Individual Forms
8.—(1) Any person who satisfies the conditions prescribed in article 5(4) of the Census Order and who elects to make an individual return or a person acting on behalf of that person must, where requested, be supplied with an Individual Form and reply-paid individual envelope.
(2) The census enumerator must make a record in the Enumeration Record Book of the supply of an individual form in accordance with this regulation.
Delivery of Communal Establishment Forms and Communal Establishment Individual Forms
9.—(1) Subject to paragraph (2), the census team leader must deliver, prior to census day, the Communal Establishment Form and the number of Communal Establishment Individual Forms and return envelopes which are necessary for the purpose of the census by handing them to—
(a)
(a) the manager, chief resident officer or other person for the time being in charge of any premises mentioned in Groups II, III or IV in Schedule 1 to the Census Order;
(b)
(b) the director or governor or other person for the time being in charge of any premises mentioned in Group V in Schedule 1 to the Census Order; and
(c)
(c) the commanding officer or other person for the time being in charge of any premises or vessel mentioned in Group VI in that Schedule.
(2) The census team leader must make a record in the Communal Establishment Enumeration Record Book of the delivery of the forms of return delivered in accordance with paragraph (1).
(3) The Registrar General must make arrangements for the delivery of—
(a)
(a) a Communal Establishment Individual Form and where requested a reply-paid envelope to every person mentioned in Group VII in Schedule 1 to the Census Order; and
(b)
(b) prior to census day, the number of Communal Establishment Forms and Communal Establishment Individual Forms which are necessary for the purpose of the census to any person appointed under regulation 4(1)(d) to enumerate persons mentioned in Group VII in Schedule 1 to the Census Order.
Issue of forms of return within communal establishments
10.—(1) The manager or other person in charge of any premises to which forms have been delivered in accordance with regulation 9(1) must issue a Communal Establishment Individual Form and, where requested, a return envelope, to every prescribed person on the premises who appears to that manager or other person to be capable of completing the form.
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